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  • Writer's pictureTarana Rana

11 Benefits of Power BI For Your Business

Is Microsoft Power BI right for your business? Discover the top benefits Power BI offers small and mid-sized companies.

Laptop open to a Power BI dashboard

If you are in the market for self-service business intelligence or reporting solution, you have likely come across Microsoft Power BI. But is it the right business intelligence platform for your company? How will Power BI benefit your business? Our blog post addresses all these questions and more. Here is what you’ll need to know if you’re considering Power BI.

What is Microsoft Power BI?

Microsoft Power BI is a suite of business intelligence (BI), reporting, and data visualization tools and services for businesses. It converts your raw data into dashboards and visualizations. This allows you to analyze your data more efficiently, spot trends and patterns, and obtain actionable insights to make better business decisions.

Power BI consists of several elements that all work together and let you create and share business insights. They also offer different products based on your business needs. For instance:

What is Power BI Desktop?

It is a complete data analysis and reports creation tool that you can install for free on your computer. Most users use Power BI Desktop to create reports and then share them with others using Power BI Service.

What is Power BI Pro?

This is the full paid version of Power BI. It is a cloud-based self-service analytics tool. It allows you to build dashboards and reports and embed them into apps, share with users, and integrate with other Microsoft solutions.

What is Power BI Premium?

This version is best suited for larger enterprise organizations with many users. Consider it a super upgrade of Power BI Pro. On top of the features and functionality you’d receive in Power BI Pro, you also receive increased data capacity limits, maximum performance, access to one API surface, and many other features.

Then there are also other tools such as:

  • Power BI Report Server - An on-premises report server that stores the reports you created with Power BI Desktop or Pro.

  • Power BI Mobile – get access on the go with mobile apps available for iOS, Android, and Windows phones

  • Power BI Embedded – this allows developers to embed Power BI dashboards and reports into other applications.

So, what are the key benefits of using Power BI for your business?

Infographic detailing the Key Benefits of Power BI

Power BI Benefit 1: Allows you to build personalized dashboards and interactive reports easily

Power BI is known for its dashboards, which can be customized to fit your company’s requirements. It also has intuitive and interactive visualizations. Plus, thanks to the easy drag-and-drop functionality, your staff can easily generate custom reports quickly. You can easily choose from limitless options and produce powerful models and visualizations.

Power BI Benefit 2: Gives you access to real-time information

Your dashboards will update in real-time. As data is pushed or streams in, the dashboard will display and update your visuals with the new information, as data is updated several times per day. This gives your staff the ability to solve problems quickly, identify opportunities, handle time-sensitive data, or situations more efficiently.

Power BI Benefit 3: Supports a wide range of data sources and integrations

You can import data from a wide range of data sources. Power BI seamlessly integrates with all Microsoft products, such as Dynamics 365, Excel, Azure, and more. It also offers data connectivity with third-party tools and solutions, like Salesforce, Google Analytics, Spark, Hadoop, and more. It can also connect to data files (such as XML and JSON) and SQL server databases. This means you will be able to connect to all sorts of data sources for your analysis and reports.

Power BI Benefit 4: Offers an unparalleled Excel integration

Many businesses still heavily rely on Excel when it comes to analytics and reporting efforts. Power BI integrates seamlessly with Excel. You can easily connect queries, data models, and reports to Power BI dashboards and create interactive visualizations - without learning a new application or language. You can set it up so that you get the right data instantly when you open your dashboard.

Power BI Benefit 5: Is affordable and cost-effective

Compared to equivalent business intelligence and analytics tools, Power BI is relatively inexpensive and affordable for small and mid-sized businesses. It also offers numerous versions so that you can pick the one suited to your business. For instance, Power BI Pro is ideal for small and mid-sized companies, and you can get access to a host of features for as little as $9.99 USD or $12.80 CAD per user per month. You can also download the free version, Power BI Desktop, and start using it to make reports and dashboards on your computer.

Power BI Benefit 6: Has Regular Monthly Updates

Another striking feature of Microsoft Power BI is that there are regular monthly updates made to the platform. Microsoft also listens to the Power BI community suggestions and implements most asked for functionality on the regular. This means users always have access to the latest and advanced features to help make accurate business decisions.

Power BI Benefit 7: Allows you to deploy multiple dashboards with Power BI Apps

In many companies, business users need multiple Power BI dashboards and reports to run their business. With Power BI apps available for Power BI Pro users, you can quickly deploy a collection of purpose-built dashboards and reports and efficiently distribute them to the whole company or specific groups of people. This feature also gives report developers the power to customize navigation to help viewers find content quickly and understand the relationships between different reports and dashboards.

Power BI Benefit 8: Lets you take advantage of cutting-edge AI

Take advantage of Microsoft AI's latest advances to help non-data scientists prepare data, build machine learning models, and find insights quickly from both structured and unstructured data, including text and images.

Power BI Benefit 9: You don’t need specialized technical support

As a self-service business intelligence platform, Power BI empowers your staff to create analyses and reports without requiring a technical or IT team to help. It supports a natural language interface, uses intuitive graphic designer tools, and even has a simple drag-and-drop functionality available to create dashboards.

Power BI Benefit 10: You can access Power BI from anywhere

Power BI makes it easy for you and your team to access reports and dashboards from anywhere, whether you're on a way to a client meeting, working from home, or on-the-go. It can also be accessed through iOS, Android, and Window devices. As long as you have an internet connection, you can access reports instantly.

Power BI Benefit 11: Enables collaboration through easy report sharing

Power BI enables team collaboration as you can easily share dashboards or reports within Power BI workspaces and allow co-ownership of a report or dashboard. It also has a ‘Chat in Team’s' button for reports, and you can create Power BI tabs within Microsoft Teams so that everyone in the channel gets notified when a new report is available. You can also embed a report to an external site, or share links to reports via Outlook.

At a Glance: Top 5 Benefits of Power BI

Final Thoughts on Power BI for Small & Mid-Sized Businesses

Microsoft Power BI may be right for your business if you are looking for reporting and analytical capabilities that go beyond Excel. With Power BI, you can easily visualize and analyze data across your entire business and gain deep insights into your operations and performance.

Recognized by Gartner for the thirteenth consecutive year as an industry-leading business intelligence platform, Power BI can help you drive better decisions across your organization.

We have rounded up some of our resources to help you learn more about Power BI and the importance of business intelligence:

Find the Right Microsoft Power BI Partner

Whether you are still evaluating your business needs, need help getting started with Power BI, or need to get more out of your existing Power BI platform, Kwixand Solutions can help.

As certified Microsoft Power BI partners, based in Vancouver, Canada, our Power BI consultants can guide you through every step of the way.

Book a free consultation with us to get started or contact us

Click to book a free consultation


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