How to Create and Print a Purchase Order in D365 Business Central

Kwixand Team
Apr 22
2 min read

Learn how to manually create and print a purchase order in Microsoft Dynamics 365 Business Central.

Laptop on a desk displaying Microsoft Dynamics 365 Business Central homescreen. "Business Central How-To" text overlays, with "Create and Print a Purchase Order" below.

While purchase orders in Dynamics 365 Business Central are typically generated automatically through processes like master planning or direct delivery, there are times when you'll need to create one manually. In this training article, we’ll walk you through how to manually create and print a purchase order from start to finish.

Create a New Purchase Order

To begin, you can create a new purchase order in one of two ways. From your Home Screen, select + Purchase Order from the action bar.

Homescreen of Microsoft Dynamics 365 Business Central.

You can also navigate to Purchasing > Purchase Orders to view the full list of orders and purchase order options.

Dynamics 365 Business Central homescreen showing "Purchasing" tab.

Once you're in the Purchase Orders section, you can either open an existing order or click New in the navigation menu to create a new one.

Business Central software interface showing a purchase order list with vendor names, dates, and statuses.

A new Purchase Order Card will open. Here, you’ll enter the essential details such as the vendor name, the document date, and the vendor invoice number.

Purchase order form in Dynamics 365 Business Central with fields for vendor info, document date, and item details. Status shows as "Open".

Once you’ve entered the vendor name, you’ll move to the first item line where you can input the Item Number you wish to purchase. Many fields will auto-populate based on presets, but you’ll still need to enter the quantity you wish to order. You'll also need to scroll to the right to enter the item's tax group code. To add more items, simply repeat this process on a new line.

Dynamics 365 Business Central Purchase Order screen shows table with items, invoice details, etc.

Print Your Purchase Order

Once you have entered all the items and charges you want to include in the purchase order, click on Print/ Send > Print.

Purchase order screen in Dynamics 365 with order number. Options for print, send, and attach as PDF are highlighted.

This will open the print options window where you can choose to preview the purchase order or select Print to finalize and submit the purchase order.

Order form in Dynamics 365 with a window showcasing printing options. "Print" button highlighted.

Training Video: Create and Print a Purchase Order in Dynamics 365 Business Central

Having trouble or have questions? Feel free to get in touch with the team at Kwixand Solutions for assistance. Don't forget to subscribe to our YouTube channel for more Business Central training videos, and stay connected with us on LinkedIn, Facebook, Instagram, or Twitter for the latest updates.