• Tarana Rana

Outgrown Dynamics GP? 8 Signs That Say You Have

If your company is currently using Dynamics GP, you may be outgrowing its capabilities. Here’s how to tell.

Is it time to move on from Microsoft Dynamics GP?


There’s no doubt that Microsoft Dynamics GP is a solid mid-market accounting software for small and mid-sized companies. However, as your organization grows in size and complexity, your customers expect faster and better service, the software that once served you well may be standing in your way. Here’s how you can tell if your company has outgrown Dynamics GP’s capabilities.


8 signs your company has outgrown Dynamics GP

  1. You have more than 20 users

  2. Your company is working with multiple countries, currencies, and locations

  3. Your business processes are extremely complex

  4. You have complex reporting requirements (such as multi-dimensional inventory or financial reporting)

  5. You need industry-specific functionality (for example, for manufacturing or distribution) that is not available in GP

  6. You want to move to the cloud to leverage cloud ERP benefits such as agility, mobility, scalability, etc.

  7. You need better integration with third-party software or products such as Power Platform or Microsoft 365.

  8. You want automatic software upgrades


If Dynamics GP is constraining your growth, it might be time for a more robust solution. While overhauling your current system can seem like a daunting task, the cost of trying to maintain a system that is no longer keeping up with your company’s needs and demands is too high. Think lost sales, customer dissatisfaction, compliance risks, and more – failing to upgrade your technology can be a costly error.

Pathway to the cloud: GP to Business Central


Dynamics 365 Business Central is another mid-market ERP solution by Microsoft that is often recommended for companies looking to fill the gaps left by their current GP software. As a cloud ERP solution, Business Central offers all the business benefits you expect from the cloud while providing more functionality in certain areas and giving your business the ability to scale very easily. Plus, as you stay with the Microsoft family, it easily integrates with their range of applications, including Microsoft 365, Excel, Power BI, and more. For a comparison of the two products, check out our blog post "Dynamics GP vs. Dynamics 365 Business Central".


Considering a migration to Business Central from GP?


If you’re thinking about a migration from Dynamics GP to Business Central, it’s essential to take the time to do this right. While it’s often referred to as a migration, it’s actually more like a re-implementation. You will need to plan for process changes if you want to use all the capabilities in Business Central.


You can go about this in two ways:

  • Implementation from scratch: In this option, the master records and open transactions are imported using import tools.

  • Upgrade master records in GP first: With this option, Microsoft’s cloud migration tool is used to import master records, open transactions, and historical data to Business Central.

Talk to an experienced Dynamics 365 Business Central partner to plan your transition, help you get the most out of your ERP solution, and help you determine whether you need to migrate or not in the first place.