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How to Post and Reverse General Journal Entries in Dynamics 365 Business Central

Learn how to post and reverse general journal entries in Dynamics 365 Business Central. Correcting errors is easy with these step-by-step instructions.


White text reads "Business Central How-To Post and Reverse General Journal Entries" over a shaded image of a business professional looking at a desktop monitor with the Business Central home screen open.

Navigating the intricacies of financial transactions is a critical aspect of managing any business, and Dynamics 365 Business Central provides robust tools for handling these tasks efficiently. One fundamental process within Business Central is posting and reversing general journal entries, which ensures accurate financial reporting and compliance with accounting standards.


In this step-by-step tutorial, we'll guide you through the essential steps of posting general journal entries in Dynamics 365 Business Central, as well as the crucial process of reversing them when necessary.


Posting a General Journal Entry


In order to show you how to correct a journal entry, we first need to post an incorrect one. Go into Finance and select General Journals.


A screenshot of Business Central showing where to find the Finance and General Journals buttons.

Select the journal you want to use; we will use the Default journal.


A screenshot of Business Central showing where to find the Default journal

Once you click on the journal name, you will see a list of entries for the journal with a new entry line at the top. This is where you will add the details to post the entry. First, set the Posting Date for the journal entry.


A screenshot of Business Central showing where to find the Posting Date.

Then, enter the Document Number. This can be the same as other entries or you can start a new one.


A screenshot of Business Central showing where to find the Document Number.

Next, set the Account Number by selecting the dropdown menu and clicking on the corresponding account. For this example, we will use Interest on Bank Loans. Once you select the Account Number, the Account Name and Description should populate automatically. You can adjust these if necessary.


A screenshot of Business Central showing where to find the Account Number.


Next, scroll to the right and select the Tax Group Code or simply erase the field if it is non-taxable.


A screenshot of Business Central showing where to find the Tax Group Code.

Then, enter the Amount of the transaction in both fields.


A screenshot of Business Central showing where to find the Accounts fields.

To the right, select the Balance Account Type and Balance Account Number, in this case, we will use our Bank Account and Checking Account.


A screenshot of Business Central showing where to find the Balance Account Type and Balance Account Number.

Once you have entered all of the information needed, go to the action bar and select Post/Print and then choose Post from the action menu.


A screenshot of Business Central showing where to find the Post/Print button and Post button.

This will trigger a popup window asking “Do you want to post the journal lines?” Select “Yes” and then select “Okay” on the next popup that says “The journal lines were successfully posted.”


A screenshot of Business Central showing the posting popup.

Now your journal entry is posted and ready to be corrected.


Reversing a General Journal Entry


Starting from your Business Central home screen, select the Search button in the Application Bar.


A screenshot of Business Central showing where to find the Search button.

In the Search Bar, type “General Ledger” and select General Ledger Entries Archive from the list of options.


A screenshot of Business Central showing where to find the General Ledger Entries Archive.

Locate the entry that needs to be corrected. To do this, you can sort the list of entries by Posting Date, Document Number, or any of the other fields. Select the ellipses next to the Posting Date of the entry and choose Reverse Transaction.


A screenshot of Business Central showing where to find the ellipses and the Reverse Transaction button.

This will open an edit window to Reverse Transaction Entries and you should see the transaction you are trying to reverse. Simply select Reverse from the action bar and click “Yes” when the popup appears saying, “To reverse these entries, correcting entries will be posted. Do you want to reverse these entries?” Another popup will appear saying “The entries were successfully reversed.” Click “Okay” to return to the General Ledger Entries Archive.


A screenshot of Business Central showing where to find the Reverse button.

To see the changes, you will need to refresh the page or back out to the home screen and enter the General Ledger Entries Archive again through the search bar. Once you re-enter the archive, you will see that there is a reversing entry.


A screenshot of Business Central showing where to find the original and reversed entries.

You can also reverse journal entries from your Chart of Accounts. From your Business Central home screen, select Chart of Accounts in your Navigation Menu.


A screenshot of Business Central showing where to find the Chart of Accounts.

Scroll through the list of accounts or enter the name of the account in the search bar at the top of the screen to locate the account where the entry was posted. Select the account to open the General Ledger Entries for that account.


A screenshot of Business Central showing where to find the search bar in the Chart of Accounts.

Locate the entry you want to reverse and click on the ellipses next to the Posting Date, then, select Reverse Transaction.


A screenshot of Business Central showing where to find the ellipses and Reverse Transaction button in the Chart of Accounts.

From here the steps are the same as before: select Reverse from the action menu, select “Yes” in the popup window, then, click “Okay” to return to the account’s entries list.


A screenshot of Business Central showing where to find the original and reversed journal entries.

Training Video: How to Post and Reverse General Journal Entries in Dynamics 365 Business Central



Still have questions about exporting and editing in Excel or anything related to Dynamics 365 Business Central? Feel free to get in touch with the team at Kwixand Solutions for expert assistance. Don't forget to subscribe to our YouTube channel for more Business Central training videos, and stay connected with us on LinkedIn, Facebook, Instagram, and Twitter for the latest updates.


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